[District Name] Local Schools
Absence Intervention Team Meeting Notification

Dear Parent/Guardian of <<student_name>>,

We are writing to inform you that <<student_name>> has accrued at least 30 unexcused hours of absences from school. As a result, your attendance is required at the following Absence Intervention Team (AIT) Meeting:

Date & Time: <<meeting_date>>
Format: <<phone call / video conference / in-person>>
Location (if in-person): <<location>>
Meeting Link or Contact (if virtual): <<meeting_link or phone number>>

The purpose of this meeting is to work collaboratively to develop a plan that supports <<student_name>> in improving their school attendance. We will discuss specific measures that may include, but are not limited to:

• Creating a more comfortable and engaging learning environment

• Organizing or supporting consistent transportation to school

• Providing additional academic or emotional support services

• Building a structured attendance improvement plan tailored to your child's needs

Your involvement is essential in this process. The District greatly appreciates your cooperation and ongoing attentiveness regarding your child’s education. Together, we can help ensure <<student_name>> has the best opportunity for academic and personal success.

Please contact the school office at <<school_phone_number>> if you have any questions or need to reschedule.

Yours in Education,
[School Administrator Name]
[Title]
[School Name]
[Contact Information]