Attendance Letter Templates Library
These templates are designed to support a tiered intervention process and reflect key milestones defined by state guidelines and best practices. Click on each letter below to view a short description and download the file for use in your district.

1. Soft Nudge Letter
Purpose: A friendly, proactive reminder that encourages families to monitor attendance closely before it becomes a concern. Emphasizes partnership and support.
[Download Soft Nudge Letter]

2. Courtesy Letter
Purpose: A formal courtesy notification sent once a student has reached 30 total hours of missed school, both excused and unexcused. It outlines potential future steps and serves as an early indicator.
[Download Courtesy Letter]

3. Medical Status Letter
Purpose: Notifies families that a student has been placed on medical status due to excessive absences. It outlines the requirement for a doctor's note moving forward and references the legal thresholds.
[Download Medical Status Letter]

4. Absence Intervention Team (AIT) Meeting Scheduling Letter
Purpose: Officially invites families to participate in an AIT meeting after 30 unexcused hours. The letter explains the purpose of the meeting and outlines how it will support improved attendance.
[Download AIT Meeting Letter]

5. Informal Court Hearing Letter
Purpose: Sent when a student reaches 48 unexcused hours. It informs the family of a scheduled informal hearing with a judge or magistrate as a legal intervention step.
[Download Informal Court Hearing Letter]

6. Formal Court Hearing Letter
Purpose: Sent when a student reaches 72 unexcused hours or fails to comply with intervention efforts. It notifies families of an official court filing and outlines legal obligations under state law.
[Download Formal Court Hearing Letter]


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